{"id":68,"date":"2011-03-30T18:25:51","date_gmt":"2011-03-30T18:25:51","guid":{"rendered":"http:\/\/www.allwritepublishing.com\/blog\/?p=68"},"modified":"2026-09-23T20:07:58","modified_gmt":"2026-09-23T20:07:58","slug":"should-i-hire-an-editor-or-proofreader","status":"publish","type":"post","link":"https:\/\/www.allwritepublishing.com\/blog\/should-i-hire-an-editor-or-proofreader\/","title":{"rendered":"Should I Hire an Editor or Proofreader?"},"content":{"rendered":"<style type=\"text\/css\">@font-face {<br \/>\n  font-family: \"Times New Roman\";<br \/>\n}@font-face {<br \/>\n  font-family: \"Arial\";<br \/>\n}@font-face {<br \/>\n  font-family: \"Courier New\";<br \/>\n}@font-face {<br \/>\n  font-family: \"Wingdings\";<br \/>\n}p.MsoNormal, li.MsoNormal, div.MsoNormal { margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Times; }h1 { margin: 0in 0in 0.0001pt; page-break-after: avoid; font-size: 12pt; font-family: Times; font-weight: normal; font-style: italic; }a:link, span.MsoHyperlink { color: blue; text-decoration: underline; }a:visited, span.MsoHyperlinkFollowed { color: purple; text-decoration: underline; }div.Section1 { page: Section1; }ol { margin-bottom: 0in; }ul { margin-bottom: 0in; }<\/style>\n<p class=\"MsoNormal\" style=\"text-align: justify; line-height: 14pt;\"><span style=\"font-size: 10pt; font-family: Arial;\">Should you hire a <strong>professional editor<\/strong><\/span><span style=\"font-size: 10pt; font-family: Arial;\"> or <strong>proofreader<\/strong><\/span><span style=\"font-size: 10pt; font-family: Arial;\"> to review your work? In most every case, the answer is yes. However, the more pressing question is whether you should hire an <strong>editor<\/strong><\/span><span style=\"font-size: 10pt; font-family: Arial;\"> or hire a <strong>proofreader<\/strong><\/span><span style=\"font-size: 10pt; font-family: Arial;\">. The terms are similar but not the same. The truth is that someone who is smart, meticulous, analytical, and proficient in grammar can proofread your work. In fact, some companies who hire proofreaders don\u2019t require a college degree, but they will usually always require that the individual pass some sort of test, which includes grammar and syntax rules.<\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify; line-height: 14pt;\"><span style=\"font-size: 10pt; font-family: Arial;\">\u00a0<\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify; line-height: 14pt;\"><span style=\"font-size: 10pt; font-family: Arial;\">My first \u201creal\u201d job out of college was as a proofreader at a large publishing company. The company published a weekly booklet with display ads and classifieds for merchandise, cars, jobs, real estate, home services, and more. I had to use a checklist to ensure that specific elements on the ads were consistent and correct. For instance, I had to check the spelling, price, contact info, color placement, ad size, and so forth.<\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify; line-height: 14pt;\"><span style=\"font-size: 10pt; font-family: Arial;\">\u00a0<\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify; line-height: 14pt;\"><span style=\"font-size: 10pt; font-family: Arial;\">Later on in my career, I became an editor and learned that correcting manuscripts and articles involved a lot more than the formulaic approach I had used in proofreading. A document, for instance, may require organizational, or flow, corrections but it may have no grammatical issues or vice versa. A diagnostic checklist, which I may use, is useful for helping writers to get a clear idea of their deficiencies, as well as strengths, but that\u2019s it for using checklists. Editors must use their own knowledge of the writing process, researched information, and the writer\u2019s intention in order to make suggestions or improvements on a document. <\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify; line-height: 14pt;\"><span style=\"font-size: 10pt; font-family: Arial;\">\u00a0<\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify; line-height: 14pt;\"><span style=\"font-size: 10pt; font-family: Arial;\">To help you determine whether you need a proofreader or editor, here is a general description of each one\u2019s function:<\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">\u00a0<\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\"><strong><u>Proofreader<\/u><\/strong><\/span><span style=\"font-size: 10pt; font-family: Arial;\">:<\/span><\/p>\n<ul style=\"margin-top: 0in;\" type=\"disc\">\n<li class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">Review a document that is thought to be complete or already edited<\/span><\/li>\n<li class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">Check document for adherence to requirements<\/span><\/li>\n<li class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">Check document\u2019s physical form or layout elements<\/span><\/li>\n<li class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">Correct spelling and punctuation<\/span><\/li>\n<\/ul>\n<p class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">\u00a0<\/span><\/p>\n<h1 style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">Example: checking a document for AP or MLA guidelines <\/span><\/h1>\n<p class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">\u00a0<\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\"><strong><u>Editor<\/u><\/strong><\/span><span style=\"font-size: 10pt; font-family: Arial;\">:<\/span><\/p>\n<ul style=\"margin-top: 0in;\" type=\"disc\">\n<li class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">Stimulate ideas to get a writer started and when the writer is stuck<\/span><\/li>\n<li class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">Review a rough draft and subsequent drafts<\/span><\/li>\n<li class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">Refine and clarify ideas, removing extraneous text and even adding text that fulfills a specific intention<\/span><\/li>\n<li class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">Guide the entire production process from inception to finished product<\/span><\/li>\n<\/ul>\n<p class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">\u00a0<\/span><\/p>\n<h1 style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">Example:\u00a0 checking a document for coherence and unity<\/span><\/h1>\n<p class=\"MsoNormal\" style=\"text-align: justify;\"><span style=\"font-size: 10pt; font-family: Arial;\">\u00a0<\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify; line-height: 14pt;\"><span style=\"font-size: 10pt; font-family: Arial;\">If you need a free diagnosis of your work to be edited or proofread, send us a sample (5 pages or less) or <a href=\"https:\/\/allwritepublishing.com\/contact.html\" target=\"_blank\" rel=\"noopener\">reach out<\/a> with questions. For those looking to produce a polished, professional product, our rates for proofreading and editing are reasonable and competitive.<\/span><\/p>\n<p class=\"MsoNormal\" style=\"text-align: justify; line-height: 14pt;\"><span style=\"font-size: 10pt; font-family: Arial;\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>To help you determine whether you need a proofreader or editor, here is a general description of each one<\/p>\n","protected":false},"author":1,"featured_media":187,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"footnotes":""},"categories":[3],"tags":[28,29],"class_list":["post-68","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-learn-more-about-publishing","tag-hiring-a-proofreader","tag-hiring-an-editor"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 5.0.2 - aioseo.com -->\n\t<meta name=\"description\" content=\"Should you hire a professional editor or proofreader to review your work? 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